Vacation Rental Management SoftwareWe do MORE than reservations, because you need more than just reservations.
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TCSReservations ::: HousePro ::: TCSHourly ::: Free Filing System
TCS Reservations
PARTIAL FEATURES LIST
(All Designed To Make Your Life Easier.)
Overview ~
Network Friendly
Web Friendly
User Friendly
Report Friendly
Export Friendly
EASY Rate Setup and Maintenance
No limit to pictures, text, or number of accounts and vendors
Many drop-down views and filters
Multi-level security settings
Engaging and easy screens and prompts
Detailed marketing analysis
Organized by Unit, rather than Owner
TCS is all-inclusive ~ hardware turn-key systems available
Priced by the unit
Purchase or lease
Secure Payment Card Handling
Really Real-time Online Booking
Huge Bang for your Buck! (Less expensive than other systems.)
A Software Company That Responds To Your Needs
Online Booking ~
Really Real-Time online calendars
Directly interfaces with the main database
Your data resides in Your office
Accurately Calculates and Applies Customized Specials and Minimum Nights
Charge Pet Fees Online
Track Web Advertising That Results in Bookings!
Add your own Header and Footer to customize the templates
Other Online pages include Request A Brochure and Current Specials
Request A Brochure address information is stored in the Client Database
This is your 25/8/366 Employee
Reservations ~
Book from Calendar or Search view
Incredibly EASY Group Booking and Tracking
Easily added Guest Packages
Email or fax confirmations from TCS
Color-coded Confirmed, Tentative, Owner, Guest (stranger) of Owner, Complimentary and Blocked Reservation Types
Easy Look-Up by reservation number or last name or phone number
Detailed Client Ledger for each reservation
Check a Box to add Trip Insurance
Drop-down pick list for easy calculations with current specials
Track travel agents
Customize Guest Deductions by Unit
Notes required upon Cancel
Track status of Confirmations Printed, and print individually or as a batch
Easily sort reservation records by Arrival and Departure dates, and also Due In and Due Out
Email confirmation packages (confirmation plus credit card slip, directions, etcetera)and beautiful customized letters directly from the program
Owners Can Easily Book their Own Units Online
Accounting ~
Get yourself compliant!
Track Guest Prepayments, Check-in Payments, Owner Accounts, Tax Accounts, Credit Card Fees, Work Orders and Vendor Payables (your company is a Vendor) ~ and anything else relating to an escrow account
Many Balancing Tools to Keep You Ready for the Auditor!
Print checks to Owners, Vendors, and Tax Authorities directly from TCS
Everything can be Manager-Adjusted prior to POSTING checks
Click a button to forfeit part of a deposit, and then generate the refund check for the balance
All Accounting Screens have Full Exportability
Generates 1099's to Vendors and Owners
Collates, collects and processes any type of pre-defined tax mils, and applies designated taxes to the Owner, Vendor or Guest
Highly customizable (create your own) and easy to organize Chart of Accounts
Click a button to add pre-defined Owner Deductions to an owner's account
Easily add one-time charges to an Owner's Account
Balance Forward while retaining items in the system
Current Owner's Statement is always reflected in each Unit's Detail
Click a button to generate a Profit and Loss statement for each Unit
Click another button to generate a CHECK TO YOUR TRIP INSURANCE VENDOR! Yes, it's THAT easy!
Expenses and CORRECTIONS automatically post to the correct Owner’s Account, Vendor Payables Account, or Taxes Account
Marketing ~
Pie Chart showing source by percentages
Data Chart detailing revenue by source
Checked Out Names and addresses are added to the Client List Database
Dynamic Client List Database generates Printable Mailing Labels
Request A Brochure Form is included with Online Booking ~ names and addresses route directly to the Client List Database after being marked as Sent
Mass Email Marketing built right in TCSReservations! Or, export your list to your SmartMailer or other mail-marketing program.
Pushbutton Tracking and Billing for Third Party Vendors (e.g. Expedia, Travelocity, the wedding chapel down the road, etcetera)
Housekeeping ~
Reservation file constantly checks against the Housekeeping Report
Print schedules by vendor or vendor's employees
Separate, but integrated, Hot Tub schedule
Linen requirements predefined by Unit print out with schedule
Housekeeping notes in each Reservation Detail print out on the schedule
Current schedule view selected by dates includes next reservation
Housekeepers or Housekeeping Contractors can check and update their Schedules From the Web, with a userid and password that YOU assign
Detailed Unit Inventory can be printed with the Housekeeper's Schedule, either in-house OR from their Web Interface
Maintenance ~
To Do, Pending, and Completed tracking filters for Work Orders
Easily No Charge, or Bill to Owner and send the charge to the Owner's Statement
Block units on the calendar for Maintenance from the Unit's Detail
Mark a Work Order to alert the front desk at check-in of its status
Automatic Tracking of Work Order Type to Alert you to a Pattern
Email Work Orders to Owners and/or Vendors as they are generated
Property Data ~
Supports multiple owners, with equal or unequal interests, and generates a commensurate payment for each
Detailed tracking of contract dates, insurance details and household items under warranty
Warranty List in Unit Detail also displays when a Work Order is generated for that unit
No limit to the number of Amenities added to each unit
No Limit to the number of Pictures added to each unit
Customize Pet Fees per Unit
Automatically Charge Owner Cleaning Fees (that YOU set) to the Owners Account for an Owner Stay
TCSReservations ::: HousePro ::: TCSHourly ::: Free Filing System
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Turn-key reservation systems dialed in for you by an expert for your vacation cabins, condos, villas, and rental home property. This vacation rental reservation management system does more than reservations, because your business is more than just reservations. An installed, robust system with enough web interfaces so that you'll feel it's web based.
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No more manually updating your website for anything! It's automagical. Manage your property reservations with REALLY real-time Online booking software for vacation home rentals and rental management companies. Manage cabins, condos, villas, vacation homes and more with The Company Software's line of vacation rental management software.
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